As a Non-Registered RIV Shareholder, you may vote by submitting voting instructions by following the steps below. The information set forth in this section is of significant importance to Non-Registered RIV Shareholders.
Non-Registered RIV Shareholders – Voting by Submitting Voting Instructions
Non-Registered RIV Shareholders should note that only proxies deposited by RIV Shareholders whose names appear on the records of RIV Capital as of the Record Date as the registered RIV Shareholders can be recognized and acted upon at the RIV Meeting. If RIV Shares are listed in an account statement provided to a RIV Shareholder by an Intermediary, then in almost all cases those RIV Shares will not be registered in such RIV Shareholder’s name on the records of RIV Capital. Such RIV Shares will more likely be registered under the name of the RIV Shareholder’s Intermediary. In Canada, the vast majority of such RIV Shares are registered under the name of CDS & Co. (the registration name for The Canadian Depository for Securities), which acts as a nominee for many Canadian brokerage firms. RIV Shares held by Intermediaries can only be voted (for, withheld or against resolutions) upon the instructions of the Non-Registered RIV Shareholder. Without specific instructions, Intermediaries are prohibited from voting RIV Shares for their clients. The directors and officers of RIV Capital do not know for whose benefit the RIV Shares registered in the name of CDS & Co., or another Intermediary, are held.
If you are a Non-Registered RIV Shareholder, your Intermediary will send you a voting instruction form that allows you to provide voting instructions to your Intermediary on the Internet, by telephone or by email. Intermediaries are required to seek voting instructions from Non-Registered RIV Shareholders in advance of shareholder meetings. Every Intermediary has its own mailing procedures and provides its own return voting instructions, which should be carefully followed by Non-Registered RIV Shareholders to ensure that their RIV Shares are voted at the RIV Meeting. Often the form of proxy supplied to a Non-Registered RIV Shareholder by its Intermediary is identical to the form of proxy provided by RIV Capital to the Intermediaries. However, its purpose is limited to instructing the Intermediary on how to vote on behalf of the Non-Registered RIV Shareholder. The majority of Intermediaries now delegate responsibility for obtaining instructions on how to vote from clients to Broadridge. Broadridge typically mails a form of proxy or voting instruction form to the Non-Registered RIV Shareholders and asks the Non-Registered RIV Shareholders to return the form of proxy or voting instruction form to Broadridge. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of RIV Shares to be represented at the RIV Meeting. A Non-Registered RIV Shareholder receiving a form of proxy or voting instruction form from Broadridge cannot use that form of proxy or voting instruction form to vote RIV Shares directly at the RIV Meeting. The form of proxy or voting instruction form must be returned to Broadridge or the Intermediary well in advance of the RIV Meeting to have the RIV Shares voted. A Non-Registered RIV Shareholder may revoke a form of proxy or voting instruction form or a waiver of the right to receive RIV Meeting materials and to vote which has been given to their Intermediary at any time by written notice to the Intermediary, provided that the Intermediary is not required to act on a revocation of a form of proxy or voting instruction form or of a waiver of the right to receive RIV Meeting materials and to vote, which is not received by the Intermediary at least seven days prior to the RIV Meeting.
If you have any questions regarding the voting of RIV Shares held through a broker or other Intermediary, please contact your broker or other Intermediary for assistance.
In accordance with the requirements of NI 54-101, RIV Capital is using notice-and-access to send proxy-related materials for use in connection with the RIV Meeting to Non-Registered RIV Shareholders using the “indirect” sending procedures set out in NI 54-101. Accordingly, RIV Capital has distributed copies of the RIV Meeting materials to Broadridge to deliver, on behalf of the Intermediaries, to the Non-Registered RIV Shareholders.
For more details, please refer to the Circular.
Non-Registered RIV Shareholders – Voting in Person
A Non-Registered RIV Shareholder can only vote its RIV Shares in person at the RIV Meeting if it has previously appointed itself as the proxyholder for its RIV Shares by printing its name in the space provided on the voting instruction form and submitting it as directed on the form.
Non-Registered RIV Shareholders who have validly appointed themselves as proxyholders and who plan to attend and vote in person at the RIV Meeting must register with RIV Capital’s transfer agent, Odyssey, when they arrive at the RIV Meeting to ensure that their vote will be counted.
A Non-Registered RIV Shareholder may also appoint someone else (who need not be a RIV Shareholder) as its proxyholder to vote its RIV Shares in person at the RIV Meeting by printing their name in the space provided on the voting instruction form and submitting it as directed on the form.
Duly appointed proxyholders who plan to attend and vote in person at the RIV Meeting must register with RIV Capital’s transfer agent, Odyssey, when they arrive at the RIV Meeting to ensure that their vote will be counted.
For more details, please refer to the Circular.